Date Posted: 04:07:23 01/31/08 Thu
This is a repost of some earlier suggestions with Bobby’s addition of voice recognition software. Bobby likes Dragon Naturally Speaking 9. Dragon is good on Windows machines; the Mac version is not so good. I will be getting a new Mac version of it called MacSpeak due out soon, and post a review here.A) Make sure your word processing program has a grammar check (in Microsoft Word it is under tools) and that it is turned on (click on the Word menu on your tool bar, then click on Preferences, then click on Spelling and Grammar, check at least the box for Check Grammar with Spelling, I also have Check Grammar as You Type on). B) Try spelling MORE phonetically. Ironically spell checks usually do better helping to distinguish words with similar spellings like *there* and *their* if you type it in as *thair*. C) Write everything in your word processor with the grammar check on FIRST and then copy and paste. Especially emails. D) Use the phone. If someone says email me just say: “I find one phone call is more efficient than five emails.” This has the benefit of being true. E) Whenever possible put any writing aside for a while and proof read it later. This can help give you time to see what you actually wrote, rather than what you intended to write. F) Find a coworker you can exchange services with; if they will proofread for you, you will do X (that they hate and you do well) for them. G) For anything you do often develop form letters for where you can do minimal editing for each new use. Keep looking; coping mechanisms can turn up in the strangest places.
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