Importance of Video Conferencing Software to business organizations. -- discussion forum

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Date Posted: 23:45:16 03/18/13 Mon
Author: technology11 (technology)
Subject: Importance of Video Conferencing Software to business organizations.

Business interactions with clients, partners and employees are extremely important. The concept of conference and traditional meeting is fast changing with arrival of Video Conferencing software. Communication mediums used in traditional interactions are costly and less effective. Web conferences addresses majority of the drawbacks in traditional ways of interactions which has made it popular in business community. Let�s take a look at some of the advantages of Video Conferencing.
Fewer Efforts:
Organizing a video conference is lot easier than traditional conference. Traditional conference requires the host to arrange for place, make seating arrangements and look after other needs such as foodstuff and transportation to the venue. All these arrangements and preparations are not required for desktop video conferencing
More participation:
In traditional conference, attendees travel by sea, rail road, or air to reach the venue where the conference is held. This may cause inconvenience to some participants especially if they are coming from distant places. In Web Conferencing, people can attend meetings without leaving their places. This leads to higher number of participants in Web conferences. Video Conferencing appliance such as RHUB�s TurboMeeting has minimal requirement which assures guaranteed attendance because attendees can join the Web conference through an Internet browser.
Economical:
Web conferences are cost effective in comparison to traditional conferences. Companies do not have book venue and make arrangements for attendees. There are no travelling, accommodation and meeting arrangement costs in Video Conferencing. Investing in Video Conferencing is a one-time expenditure.
Efficient Sharing
Video Conferencing application has several advanced features that allow sharing of desktop screen and exchanging documents if required. The host can decide the level of sharing to ensure confidentiality of the documents. The presenter can also share his resources with other attendees.
Easy setup:
Video Conferencing application is easy to setup. It is a one �time setup which can be upgraded and modified to suit changing business requirement. The attendee is not required to have any device or software installation. Attendees can join the online meeting through compatible Web browser installed on their laptop, desktop, tablet or mobile devices. However, the browser should be compatible with the Web conference system they are using.
Multiple Activities
Video Conferencing software allows you to do more than interacting. The software allows you to host of other business activities such as project presentation using PowerPoint slides, training employees located in different places. Video Conferencing software helps is better business management as it allows easy and efficient communication between manager and employees leading to increased business productivity.
Improved Flexibility
With Video Conferencing software, communication happens in real time. There are no time constraints related to Video Conferencing. Businesspersons can use the Video Conferencing software to initiate communication with their counterparts or subordinates at any time even if they are located in distant places. The software can be customized to suit business needs.
Considering all advantages offered by Video Conferencing software, it is not surprising it is getting popular amongst SME�s as well.

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