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Subject: Tasks that need to be completed before reunion Author: Tracy [ Next Thread | Previous Thread | Next Message | Previous Message ] Date Posted: 04/15/05 10:55:42am GMT-6 6 Months Before the Reunion Reunion Decor ” Plan decorations, displays and centerpieces ” Edit personal histories, update address list, continue phone drive ” Order banner, koozies and other mementos as souvenirs, awards and door prizes 3 Months Before the Reunion Countdown ” Update address list, edit histories, continue phone drive ” Get event insurance ??? I didn't think about this...do we need it? ” Rent a dance floor...Edgewater should provide ” Send reminder notices ” Start making name tags...Lauren ” Make table centerpieces...Edgewater will provide ” Prepare photo collage, signs Prepare door prize coupons...Kim Goss and Donna Turnage ” Prepare printed program and oral program including special announcements 1 Month Before the Reunion ” Edit personal histories, update address list, continue name tags and phone drive ” Send reminder postcards ” Select preliminary award winners ” Make signs for registration area 2 Weeks Before the Reunion Final Arrangements ” Mail tickets ” Verify event attendance, prepare list of paid guests ” Confirm logistics with the entertainer, photographer, and other vendors ” Verify attendance and make accommodations, if necessary, for invited guests ” Finalize program announcements and award winners ” Verify delivery of donated door prizes ” Proof memory album draft or other handout and give artwork to printer 1 Week Before the Reunion ” Prepare final list of paid attendees ” Prepare registration packets including pre-paid and will call ” Make signs for registration tables and contingency plan ” Give meal count to caterer and final payment to facility ” Verify room set up and equipment arrangements with the banquet manager The Reunion Event It’s Reunion Time ” Bring reunion day checklist, retrieve supplies at end of reunion Aftermath ” Finalize photo book and send to photographer ” Send memory albums and other hand-outs to those who paid but did not attend reunion events ” Send prepared documents to individual purchasers ” Send thank you notes, follow up letters, donations ” Close bank account once all checks have cleared ” Store reunion supplies in convenient location ” Complete and send, fax or email Reunion Survey to The Reunion Planner Let us know if you would like to volunteer for one of the open items...possibly created one of registration signs or something! Thanks- Tracy [ Next Thread | Previous Thread | Next Message | Previous Message ]