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Subject: 1 Month and counting DOWN!! Author: Tracy [ Next Thread | Previous Thread | Next Message | Previous Message ] Date Posted: 07/ 5/05 9:37:54pm GMT-6 Below is what we should be concentrating on to get ready for the event- 1 Month Before the Reunion ” Update address list, continue name tags ????phone drive????? ” Send reminder postcards ” Make signs for registration area---we need someone to do this 2 Weeks Before the Reunion Final Arrangements ” Verify event attendance, prepare list of paid guests ” Confirm logistics with the DJ, photographer, and other vendors ” Finalize program announcements for donations ” Verify delivery of donated door prizes ” Workon goodie bag/handouts 1 Week Before the Reunion ” Prepare final list of paid attendees ” Prepare registration packets including pre-paid and will call ” Make signs for registration tables and contingency plan ” Give meal count to caterer and final payment to facility ” Verify room set up and equipment arrangements with the banquet manager The Reunion Event It’s Reunion Time ” Bring reunion day checklist, retrieve supplies at end of reunion Aftermath ” Finalize photo book and send to photographer ” Send memory albums and other hand-outs to those who paid at reunion ” Send prepared documents to individual purchasers ” Send thank you notes, follow up letters, donations ” Close bank account once all checks have cleared ” Store reunion supplies in convenient location [ Next Thread | Previous Thread | Next Message | Previous Message ]