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Date Posted: 01:29:38 10/24/18 Wed
Author: Carlo Soldevilla
Subject: System

October 24, 2018

FOR POPCOM DIVISION/UNITS CONCERNED/POPCOM NCR/POPCOM REGION 4:

ATTENTION: On-the-Job Trainees (OJT’s)

RE: CREATING A PATIENT REGISTRY ON-LINE SYSTEM (PROS) USING THE MEDCHECK DATA SYSTEM TO ACHIEVE BOTH ACCURACY AND FAST SPEED IN THE CLINIC SERVICES. ( THE SYSTEM MEDCHECK.COM.PH IS BEING USED BY MAKATI MED AND OTHER BIG HOSPITALS IN THE PHILIPPINES ACCORDING TO DOC VIC.).


Dear POPCOM EMPLOYEES or the On-the-Job Trainees (OJT),

Thank you for being a great part in helping, in one way or another, the Commission on Population achieve its goals.

Doc Victor Baron of the POPCOM Clinic suggested last week for an ON-LINE PATIENT REGISTRY so it will be easy for him and for other POPCOM clinic doctors and authorized clinic personnel to access its employees’ records. (Actually, the use of this data system for this on-line patient registry already started yesterday and this system will also be used for ‘outsiders’ availing of the POPCOM Clinic’s services so when they come back to the clinic at some future time, the doctor can easily access their files or health records.).

Thus, I am asking you to help in having each POPCOM employee in your division fill up this form (nothing confidential as of the moment because, initially, it’s just a demographic profile which we will input or gather-Name, age, parents, etc… but later this will be developed when consultations of the patient by the POPCOM doctor would have been done ).

Please note that this patient registry system that our clinic has is different from that of the Heart Center’s data system because the latter’s record is a ‘fruit’ in contracting them (Heart Center) out to respond to your health needs. That’s why you also have your medical records in the Heart Center. This Patient Registry On-line System (PROS) is our very own (speaking of ownership).

To reiterate, the purpose of this is for the clinic , especially the nurses’ station and the attending physicians to have the fastest access of the patient’s record whenever they need it. These two (2) results are expected:

1. The fast retrieval of the patients’ medical records should the patient choose POPCOM’s doctor to be his/her doctor where he/she can share or ‘divulge’ in full his/her health status
2. The easy setting up of appointment (time and day) for medical check-ups– Instead of getting the patient’s record from the folder, the doctor, using his APP, laptop or computer, can easily access the patient’s record wherever he is—in his/her car, in the clinic or even when he/she is abroad.

Please give the forms to the POPCOM Cllinic tomorrow (Thursday) afternoon or earlier. Thank you and more power to us all.

Very truly yours,

Carlo Soldevilla
Clerk at POPCOM clinic
-0-
Note: For the OJT concerned, please ‘scout’ or find all the names of the POPCOM staff in your concerned division/unit, and let them fill up this form. You can use the back of this paper but please follow this prescribed format:
1 first name/middle name/ last name
2 email/ contact number,/sex
3 birthday/ occupation/ landline number
4 nationality/marital status/ blood type
5 religion/ address/guardian
6 relation of guardian to patient/guardian’s contact number
7 emergency contact (name)/ emergency contact’s relation to patient
8 guardian’s contact number
9 guardian’s relation to patient
10 payment type (card, philhealth)
11 philhealth number

Note: We will appreciate if the employee himself/herself will be the one to fill up the form above.

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