Re: What happened to our facilitators? -- Organisations & Management Forum

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Date Posted: 00:56:09 09/10/02 Tue
Author: Phoebe
Subject: Re: What happened to our facilitators?
In reply to: Steve Clancy 's message, "What happened to our facilitators?" on 09:03:26 09/07/02 Sat

Hi Steve,

I think everyone are still struggling in the Divisional Meeting every Wednesday. Please don't care about the term "Facilitator", I think the point is the roles of the facilitor is not well defined by our Division. If the scope of duties of the facilitor can be listed clearly to everyone, the facilitor can have a guideline of how to conduct our Division Meeting. If the facilitator is really doing his/her job according to the scope of duties, no one can give him/her a punch! right?

What I have learnt from my previous working experience is that, a meeting should have a chair person who lead all the attendants to run the meeting smoothly according to the agenda. An agenda should be given to everyone who attend the meeting so that they know what subject is going to be discussed during the meeting. The aim of the meeting is to get a RESOLUTION of each discussed subject listed in the agenda, but should not an argument. But, of course, getting a resolution done might bring out lots of argument, therefore the supportings of arguments are the main criteria to make a resolution. Before the meeting is closed, the chair person should report to everyone what subjects have been resolved and what subjects have not yet been resolved, and decide what should be discussed in the next meeting's agenda.

If we all can really follow an agenda to run the meeting on every Wednesday, this week, the chair person should write down all the discussed topics on board before the meeting. The discussed topics can be, e.g. discuss the weekly report from each Work Group, discuss the difficulties of the sydicate groups when handling clients, discuss the organizational structure, culture, strategy and external environment of ONE interesting organization that we know each week, etc. Then we all can discuss each topics one by one. After the meeting, then we can select a work group to prepare the agenda for the next meeting.

If you think I say too much rubbish that create pollution, please put them into trash for environmental-friendly purpose. Thanks!

Phoebe

>An interesting point that our student consultants
>brought up to me was how our div meeting has responded
>and acted towards the 4 facilitators we've had.....
>
>Do you think the differences in reaction has been
>solely to the facilitators? or do you think (as I do)
>that it has been as much to do with the stage the
>group has been in?
>
>What I mean is that maybe the div meeting has been
>more reluctant to continue with a 'democratic' style
>of facilitator as the mid semester has approached....
>
>
>I know I was the least 'democratic' of the four, and
>maybe the groups reaction to me would have been less
>amicable had I done the role in week 2?
>
>Gen. Hackett talkes about how a requirement to be led
>is an essential function of a leader/follower
>relationship. That you can only have a 'leader' when
>there is a need for that role; and that when the
>circumstances change concerning the group, and there
>is less need for concerted effort towards a common
>goal, the leadership needs diminish.....
>
>I think that our div meeting is crying out for some
>sort of 'leader/s'...... mainly because, I feel, that
>unlike other subjects where the learning is not self
>directed, and where there already exists a 'leader'
>(lecturer/tutor), our Div meetings have no pre
>determined structure or leadership-- we do need to
>work as a group because fully 50% of each students
>mark in in part dependent on the Div meetings working
>efficiently to achieve the stated aim in the beginning
>of the study guide......
>
>
>Thanks, Steve C
>Team Bubblegum Crisis

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